This article will show you the permissions required to complete different actions throughout the app. MediaSilo uses eight permissions to determine how a user can interact with the contents of a project. For example, the default role of “uploader” has two permissions: view and upload. A user can have a particular role in one project and a completely different role in another project.
Administrators and project owners assign roles to users; a role can be one of MediaSilo’s default/premade roles, or a custom role made especially for your workspace. As an administrator, you can access a list of all the roles in your workspace, see the permissions for each role, edit a role’s permissions, and create new custom roles. All of these options are available in the Roles tab in Administration.
You can create a custom role by clicking the blue Add Role button in the top right corner of the Roles tab.
- Managing Files
- Sharing Files and Folders in a Review Link or Presentation
- Managing Versions
- Managing Folders
- Moving and Copying Files
- Moving Folders
Managing Files
Action | View | Edit | Delete | Upload | Download | Commenting | Internal Sharing | External Sharing |
View a file | ✔️ | |||||||
Upload a file (1) | ✔️ | |||||||
Download a file | ✔️ | ✔️ | ||||||
Delete a file | ✔️ | ✔️ | ||||||
Rename a file | ✔️ | ✔️ | ||||||
Edit a file’s title or description | ✔️ | ✔️ | ||||||
Add tags to a file | ✔️ | ✔️ | ||||||
Remove tags from a file | ✔️ | ✔️ | ✔️ | |||||
Add custom metadata to a file | ✔️ | ✔️ | ||||||
Remove custom metadata from a file | ✔️ | ✔️ | ✔️ | |||||
Edit a file’s poster frame | ✔️ | ✔️ | ||||||
View comments on a file in Review Mode | ✔️ | ✔️ | ||||||
Make a comment on a file in Review Mode | ✔️ | ✔️ | ||||||
Edit your comment on a file in Review Mode | ✔️ | ✔️ | ||||||
Delete your comment on a file in Review Mode | ✔️ | ✔️ |
(1) A user can have upload permission only. In this case, the user is able to upload files to a project without the ability to view any files in the project, including the files they uploaded themselves.
Sharing Files and Folders in a Review Link or Presentation
Action | View | Edit | Delete | Upload | Download | Commenting | Internal Sharing | External Sharing |
Create a link with “Public” or “Password protected” access setting | ✔️ | ✔️ (2) | ✔️ | |||||
Allow downloads on a link with “Public” or “Password protected” access setting | ✔️ | ✔️ | ✔️ (2) | ✔️ | ||||
Enable feedback on a link with “Public” or “Password protected” access setting | ✔️ | ✔️ | ✔️(2) | ✔️ | ||||
Create a link with “Workspace users” access setting | ✔️ | ✔️ | ||||||
Allow downloads on a link with “Workspace users” access setting | ✔️ | ✔️ | ✔️ | |||||
Enable feedback on a link with “Workspace users” access setting | ✔️ | ✔️ | ✔️ |
(2) When a role includes external sharing permission, internal sharing permission is automatically included. There is no option for “external only” sharing.
Managing Versions
Action | View | Edit | Delete | Upload | Download | Commenting | Internal Sharing | External Sharing |
Upload a new version of a file | ✔️ | ✔️ | ✔️ | |||||
Create a version using two existing files (3) | ✔️ | ✔️ | ||||||
Remove a version | ✔️ | ✔️ | ||||||
Restore a version | ✔️ | ✔️ |
(3) This refers to the action of dragging one file on top of another file to create a versioned file.
Managing Folders
Action | View | Edit | Delete | Upload | Download | Commenting | Internal Sharing | External Sharing |
Upload a new folder (4) | ✔️ | |||||||
Create an empty folder (4) | ✔️ | |||||||
Download a folder | ✔️ | ✔️ | ||||||
Delete a folder | ✔️ | ✔️ | ||||||
Rename a folder | ✔️ | ✔️ | ||||||
Create SFTP credentials for a folder (or a project) | ✔️ | ✔️ |
(4) A user can have upload permission only. In this case, the user is able to upload a folder or create a folder without the ability to view any folders in the project, including any folders they uploaded or created themselves.
Moving and Copying Files
Action | View | Edit | Delete | Upload | Download | Commenting | Internal Sharing | External Sharing |
Move a file within a project | ✔️ | ✔️ | ||||||
Move a file to a different project |
✔️ (source project) |
✔️ (source project) |
✔️ (destination project) |
✔️ (source project) |
||||
Make a copy in the same project | ✔️ | ✔️ | ✔️ | |||||
Make a copy in a different project |
✔️ (source project) |
✔️ (destination project) |
✔️ (source project) |
Moving Folders
Action | View | Edit | Delete | Upload | Download | Commenting | Internal Sharing | External Sharing |
Move a folder within a project | ✔️ | ✔️ | ||||||
Move a folder to a different project |
✔️ (source project) |
✔️ (source project) |
✔️ (destination project) |
✔️ (source project) |